Meetings

With Meetings you turn a recording or a transcript into a structured summary. Everything for a single meeting (recording, transcript, summary, protocol) lives in one meeting entry. Later you can search, filter, and pull the meeting into a chat as an attachment to ask follow-up questions.

Create a meeting

The three ways to start a meeting, and how to configure the summary

Meeting detail page

Work with a finished meeting: summary, transcript, chat, and follow-up assistants

The meetings overview

When you open Meetings in the sidebar, you land on the overview page. It shows all meetings in your workspace and provides:

Search: full-text search over title and content
Status filter: All statuses, Completed, Transcribing, Summarizing, Failed
Source filter: All sources, Audio/Video, Transcript
Date filter: narrow down by time range
+ New meeting: opens the source picker dialog (see Create a meeting)

While no meetings exist yet, you see the "No meetings yet" hint with a direct prompt to upload a recording or import a transcript.

Supported formats & limits

Category	Formats	Maximum file size
Audio	AAC, AC3, EAC3, FLAC, M4A, MP2, MP3, OGG, OPUS, WAV	1 GB
Video	MP4, MOV, AVI, WEBM	5 GB
Transcript	VTT, DOC, DOCX, PDF, TXT	see tooltip in the upload

Maximum recording length: 4 hours 15 minutes.

Teams or Zoom recordings are usually MP4 and can be uploaded directly.

Data flow and privacy

The entire processing path stays inside the EU.

The upload first lands in the meinGPT Cloud (Hetzner, Germany).
Transcription runs via Gladia (a France-based EU provider). Data processed there is deleted right after processing.
The summary is generated by Azure OpenAI EU.

More details: Meetings: data flow overview.

Pricing

Service	Price
Audio and video transcription	1.00 EUR per hour
Summary	Billed against your normal model budget

What changed recently?

In version 2.23.0 (May 2026) the Meetings area was overhauled. The most relevant changes from a user's perspective:

Area	Before	Now
Entry points	Two separate buttons on the main page: Create protocol (for audio) and Create summary (for text transcripts)	A single + New meeting button with three cards: Audio/Video, Transcript, Live recording
Live recording	Not possible, file upload only	Live recording directly in the browser (Beta)
Maximum recording length	60 minutes	4 hours 15 minutes
Overview of all meetings	No list; a new meeting was started directly from the main page	Overview page with search, filters (status, source, date), and status badges
Status tracking	Not visible	Status badges Transcribing, Summarizing, Completed, Failed
Chat with meeting content	Not possible	Via the Chat with meeting button on the detail page you start a chat where the transcript is automatically attached as context. You can then ask follow-up questions or extract action items right from the meeting.
Pre-fill of language and vocabulary	Fully individual per meeting	Still freely choosable per meeting, plus workspace-wide defaults that pre-fill every meeting and remain overridable on upload
Component labels	Brief summary, Participants, Agenda, Action points	Executive Summary, Participants, Agenda, Action Items
Interface	All settings in a sidebar, one central upload area	Guided modal flow, leaner interface

Can't find a setting? Some options moved from the modal into the admin area under Settings → Meeting Settings (admin-only) or are still being adjusted. If a specific function is missing for you, get in touch with support. We will help directly and feed your input back into the ongoing iteration.

You can find the full release entry in the Release Notes 2.23.0.

Create a meeting: the three ways and the summary configuration
Meeting detail page: chat, follow-up assistants, naming speakers
Meetings: data flow overview: where which data is processed
Workspace configuration: workspace-wide settings
Privacy: GDPR, provider overview, hosting