Meeting Transcription Data Flow
How are your meeting recordings processed? Transparent overview from upload to summary.
Transparent overview of how your meeting recordings are processed in the meinGPT platform.
EU Processing: All meeting data stays within the EU and is processed in compliance with GDPR.
Data Flow Overview
Step 1: File Upload
You upload an MP4 file:
- 🔐 TLS-encrypted transfer to meinGPT platform
- 🛡️ Temporary storage in EU data centers
- 📋 Supported formats: MP4, MP3, WAV, M4A
Step 2: Forwarding for Transcription
Transfer to Gladia (EU):
- 🇫🇷 Gladia - French company
- 🔐 Encrypted transfer of audio/video file
- 🎯 AI-based transcription in EU data centers
Step 3: Transcription & Return
Gladia processes your file:
- 🎧 Audio-to-text conversion with timestamp
- 👥 Automatic speaker recognition
- 📝 Structured transcript is sent back to meinGPT
- 🗑️ Immediate deletion of original file at Gladia
Step 4: Transcript Storage
In the meinGPT database:
- 💾 Encrypted storage of the transcript
- 🔐 Only you have access to your data
- 📍 Storage location: EU data centers
Step 5: AI Summary
Summary is created:
- 🤖 EU-based AI models (Azure OpenAI EU Zone or Mistral Large EU)
- 📊 Extraction of key points and action items
- 💾 Storage of summary in meinGPT DB
Step 6: Your Control
You have complete control:
- 👀 View transcript and summary
- 🗑️ Deletion of individual meetings possible at any time
- 📤 Export as PDF or JSON possible
🏢 Service Providers Used
| Service | Provider | Location | Data Storage |
|---|---|---|---|
| Platform | meinGPT | 🇪🇺 EU | Until deletion by you |
| Transcription | Gladia | 🇫🇷 France | None (immediately deleted) |
| AI Summary | Azure OpenAI EU | 🇪🇺 EU Zone | None (Stateless) |
🔐 Data Protection & Security
Important security measures:
- 🚫 No permanent storage of original file
- 🔐 End-to-end encryption of all transfers
- 🗑️ Deletion upon request within 24h
- 📋 GDPR-compliant data processing agreements with all providers
🗑️ Deletion & Your Rights
Your options:
- Delete individual meetings: Immediately via the user interface
- Complete deletion: From all systems including backups (7 days)
Your GDPR rights:
- 📋 Information about stored data
- ✏️ Correction of transcript errors
- 🗑️ Deletion of individual or all meetings
- 📤 Data portability (export functions)
Complete EU Processing: Your meeting data never leaves the EU and is subject to the strictest data protection standards.
📞 Further Information
Data protection details:
- 🏛️ Data Protection Officer: datenschutz@heydata.eu
- 📋 Technical protection measures: Data Protection Documentation