Create a meeting
The three ways to start a meeting – audio/video upload, transcript upload, or live recording – and how to configure the summary
In the meetings overview, click + New meeting. A dialog appears with three cards to choose from:
| Input | When to use | Formats |
|---|---|---|
| Audio/video upload | You have a recording from Teams, Zoom, a dictation device, or a camera | MP3, MP4, WAV, M4A and more |
| Transcript upload | You already have a finished transcript (e.g. from Teams Live Captions) | VTT, DOCX, PDF, TXT |
| Live recording (Beta) | You want to record directly from the browser, without an external tool | Saves locally and uploads in parallel |
Audio or video upload
In the sidebar, under Apps, click Meetings.
Click + New meeting and choose the Audio/video upload card.
Drag and drop the file or pick it via the file browser. Limits are listed under Supported formats & limits.
The fields are pre-filled with your workspace defaults. You can override them per meeting:
- Display name: how the meeting appears in your list
- Language: German, English, French, Italian, Spanish
- Vocabulary: proper names, technical terms, or abbreviations the transcript should spell correctly (for example: "ifm electronic, KRITIS, KW32")
Click Upload. The transcript is generated automatically. While it processes, the status badge reads Transcribing.
Once the transcript is ready, you choose the length and components of the summary. More on that under Adjust the summary.
Transcript upload
If you already have a transcript, you can skip the transcription step.
Click + New meeting and pick the Transcript upload card.
Supported formats: VTT, DOCX, PDF, TXT.
Enter a display name and continue directly to the summary configuration.
Live recording (Beta)
Live recording is in beta. Browser recordings are new and we are still hardening them for every device and connection. Until then, we recommend running an additional recording on your phone or another device. That way, if something goes wrong here, you do not lose the meeting.
Click + New meeting and pick the Live recording card.
The browser will ask once for microphone permission. The dialog then shows a microphone selector (e.g. MacBook Air microphone (Built-in)) and a level meter ("Listening"). Use it to verify before you start that the correct microphone is active and audio is coming in.
Give the meeting a name (up to 250 characters). You can change it later.
Under Advanced settings, you can set Recording language and Vocabulary for this meeting. Both fields are pre-filled from your org defaults and can be overridden per meeting.
Click Start recording. A local backup keeps running in the browser, while the audio is uploaded to the platform in parallel. Pausing does not end the recording. Only when you click Stop is the transcription triggered and the hours billed (1.00 EUR per hour).
Adjust the summary
After transcription, you choose how detailed the summary should be and which building blocks it contains.
Length
| Option | Content |
|---|---|
| Brief | Concise summary of the most important points |
| Balanced | Balanced summary with details and highlights |
| Comprehensive | Detailed summary covering all relevant aspects |
Which one? "Brief" for a quick overview, "Comprehensive" when the summary should serve as a full protocol.
Components
You can toggle the following building blocks individually:
- Executive Summary: compact overview of main points and decisions
- Participants: list of attendees, when identifiable from the transcript
- Agenda: structure and topics
- Action Items: open tasks with owners and deadlines, when discussed
You can select multiple components at the same time.
Setting language and vocabulary per meeting
You set the language and vocabulary when you create each meeting. Both fields apply only to that meeting and influence transcription quality. Every user can choose them freely per meeting.
Workspace defaults (admin area)
So you don't have to retype them every time, workspace admins can define defaults for the whole workspace under Settings → Meeting Settings. These are pre-filled as a suggestion when you create a new meeting. As a user, you can still override them per meeting at any time without changing the defaults.
- Default language: for example German for a German team
- Default vocabulary: recurring proper names, product names, or abbreviations
More on administrative settings: Workspace configuration.